Assessor Resource

TLIR4012A
Conduct international purchasing

Assessment tool

Version 1.0
Issue Date: May 2024


Work may be undertaken in various contexts within the transport and distribution industry.

The unit generally applies to those who provide leadership of others individually or in teams.

This unit is normally packaged at AQF IV or above.

This unit involves the skills and knowledge required to conduct international purchasing and includes sourcing potential suppliers, inviting offers, evaluating the offers received, preparing recommendations and contracting the successful supplier. It also covers arranging importation of the goods, including satisfying regulatory requirements, arranging required payments, and ensuring all contractual obligations are met. Licensing, legislative, regulatory or certification requirements are applicable to this unit.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not Applicable

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Legislation, codes of practice and national standards, for example Australian Customs Act, Trade Practices Act, law of contracts, quarantine legislation, relevant other government and international legislation relating to restrictions and prohibitions on imports

Relevant OH&S and environmental procedures and regulations

Organisation's policies and procedures for international purchasing

Sources of information and assistance external to organisation, for example regulatory authorities such as Australian Custom Service (ACS) and Australian Quarantine Inspection Service (AQIS), customs brokers, Austrade, state/territory government departments or agencies, chambers of commerce

Methods of payment applicable to international purchasing

Relevant insurance brokers and available types of policies to cover identified risks

Agencies involved in importation arrangements such as customs brokers, freight forwarders, logistics and transport companies and consultants

Requirements for completing relevant documentation

Code of practice for working collaboratively with others

Steps involved in planning the work activities

Procedures for managing and controlling hazardous situations when carrying out work activities

Sources of information on differences in equipment and related standard operating and servicing procedures

Required skills:

Communicate effectively with others when completing work activities, including written and verbal communication skills for developing and documenting invitations to offer

Read and interpret instructions, procedures, information and signs relevant to work activities

Interpret and follow operational instructions and prioritise work

Complete documentation related to work activities

Operate electronic communication equipment to required protocol

Work collaboratively with others

Manage tasks across cultural and geographic barriers

Assess and manage risks as appropriate to work tasks

Promptly report and/or rectify any identified problems in accordance with regulatory requirements and workplace procedures

Implement contingency plans for unplanned events

Apply precautions and required action to minimise, control or eliminate hazards that may exist during work activities

Modify activities depending on differing operational contingencies, risk situations and environments

Monitor work activities in terms of planned schedule

Work systematically to timelines and with required attention to detail and accuracy

Behave ethically and with probity in all aspects or work activities and adhere to industry and organisational codes of conduct

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Information sources may include:

trade or industry publications

Austrade and state/territory government departments or agencies and chambers of commerce

existing databases of suppliers

international branches and affiliates of organisation

catalogues and directories

internet

Assistance and clarification may be sought from:

manager or other personnel within the organisation

external parties, for example, regulatory authorities such as Australian Customs Service (ACS), Australian Quarantine Inspection Service (AQIS), customs brokers and Austrade

Specifications may include:

technical descriptions of goods to be purchased

relevant quality parameters for goods

size, capacity and volume of individual items

quantities required

indications of price range to be paid

designated timelines

packaging requirements

Criteria for evaluating offers may include:

any preferences for country of origin

cost structure

quality parameters

value adding offered by suppliers including technical support and guarantees

availability and ability to meet designated timelines

clarity of offer

Approval may be sought and obtained from:

own manager

purchasing manager

Specialist expertise may include:

expertise within organisation

regulatory bodies such as AQIS and ACS

customs brokers, freight forwarders, logistics and transport companies and consultants

Agents include:

customs brokers

freight forwarders

logistics and transport companies

consultants

Actions may include:

referral to more senior personnel within organisation, regulatory bodies and agents involved in arranging importation of goods

imposition of fines or penalties

interventions by self

Communication in the work area may include:

phone

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Depending on the organisation concerned, workplace procedures may be called:

standard operating procedures (SOPs)

company procedures

enterprise procedures

organisational procedures

established procedures

Documentation and records may include:

organisation's policies, procedures, strategies, methods and instructions relevant to purchasing in an international context

lists of relevant personnel to consult

proformas and instructions used when preparing invitations to offer

quality assurance procedures

technical instructions

Applicable legislation and regulations may include:

legislation, codes of practice and national standards, for example:

Australian Customs Act

quarantine legislation

other Australian legislation relating to restrictions and prohibitions on imports

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Goods to be purchased internationally are identified 
Potential sources of supply are researched from relevant information sources 
Market structures for proposed purchases are examined 
Regulations governing international purchasing are determined 
Potential sources of supply are identified from research 
Assistance and clarification is sought, as required, to determine and apply workplace policies and procedures and regulations governing international purchasing of specified goods 
Specifications of requirements for international purchasing of specified goods are obtained from relevant personnel and clarified, as required 
Purchasing strategy most appropriate to the proposed purchase is selected 
Invitations to offer are developed and documented 
Invitations to offer are checked for compliance with regulations, organisation's policies and procedures and description of required goods 
Criteria for evaluating offers are developed and documented and approval is sought and obtained for the documented criteria 
Approval is sought for issuance of invitations to offer prior to issuance to prospective suppliers 
Offer documents are received from suppliers 
Offer documents are assessed against documented criteria and requirements of purchasing strategies 
Further information is sought from suppliers, as required, to clarify offers 
Offers are evaluated against purchasing criteria 
Preferred offer is selected and recommendation made for approval by relevant personnel 
Approval is obtained for recommended offers 
Contract with successful supplier is drafted 
Legal expertise is accessed to ensure legality of contract agreements 
Contract is issued in accordance with approval received 
Unsuccessful offers are informed of outcome of evaluation process 
Risks in ownership and transport of goods from point of delivery to final destination are assessed 
Relevant insurance cover is arranged 
Agents are sourced as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods into store 
Statutory and regulatory requirements including fumigation and export/import controls are satisfied 
Supply and logistics channels are managed to ensure delivery of goods is achieved satisfactorily and within designated timelines 
Advice is obtained on payment strategy to be followed 
Arrangements are made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice received 
Payments are authorised at appropriate times 
Actions are taken to ensure that any non-compliance with contractual conditions and specifications is rectified 

Forms

Assessment Cover Sheet

TLIR4012A - Conduct international purchasing
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Date:

Assessment Record Sheet

TLIR4012A - Conduct international purchasing

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: